Issue No. 21  NCRPC Procurement Announcements                      Week of May 24, 2019


Homeland Security Program

Special Information and Instruction

The North Central Regional Planning Commission, in its capacity as fiscal agent to six (6) of seven Homeland Security regions in Kansas, will periodically post notices of potential interest to vendors on the NCRPC Public Bulletin Board concerning products or services being sought by one or more of the regions it represents.  Unless otherwise instructed, the following rules will apply to all such posts. 

1.  Only hardcopy, sealed bids and proposals are acceptable.  These can either be hand delivered or submitted via USPS, UPS, FedEx or other delivery service.  


CAUTION:   Be sure to allow time for your bid or proposal to arrive, since UPS, FedEx and USPS delivery times can be erratic and unpredictable.  “Next Day Delivery” does not guarantee delivery by the time deadline and all bids / proposals received after the stated deadline will be rejected.


2. Questions concerning the project and/or bid / proposal process will be answered and posted on the NCRPC website ( up until five (5) working days prior to bid opening.  Questions submitted after that point will not be answered or processed.


3. All bids / proposals must be clearly labeled on the outside of the envelope with the project name provided in the bid / proposal instructions.


4. The bid or proposal must directly address the list of items being sought with any exceptions clearly noted and explained.  This includes submission of bids or quotes on alternative products. 


5. Bid and/or proposal value changes / modifications will be accepted by electronic (e.g., E-mail, FAX) but only if the change or modification is received prior to the deadline and then only if the information submitted electronically does not reveal the base value being adjusted.   Hardcopy, written confirmation of the value change / modification must be received within two (2) days after the closing date, otherwise no consideration will be given to the electronic modification.


6.   The bid or proposal must be signed and dated by an authorized representative of the vendor.


7. Electronic submissions (e.g., E-mail and FAX) of complete bids / proposals are NOT acceptable and will be rejected.

Vendors are hereby informed that all bids must remain valid for a minimum of thirty (30) days from bid opening date.

Please keep in mind that this is a government funded program and that we are not able to prepay. Once equipment is delivered, the vendor will need to submit an invoice to the NCRPC and we will then request the funds from the Kansas Highway Patrol which is the State Administrative Agency for the Kansas Homeland Security Grant Program.

Copies of Instructions to Bidders and Project Specifications not otherwise provided on this site can be accessed at 109 N. Mill St., Beloit, KS 67420 or by calling (785) 738-2218 or by contacting one of the individuals named through the e-mail addresses provided. 

The NCRPC reserves the right to consider informal any bid not prepared and submitted in accordance with the provisions hereof and may waive any informalities or reject any and all bids. Any bid may be withdrawn prior to the above scheduled time for the opening of bids or authorized postponement thereof.  Any bid or quote received after the announced deadline will not be considered.  Click here for the NCRPC Appeals Process.

Questions concerning any invitation to submit a bid or quote can be directed to Lisa Peters or Sherry Angell at (785) 738-2218 or by e-mail at or

Standard Documents

Once a vendor is selected, the NCRPC uses one of two methods to secure the quote / bid.  The first is by contract and the second by purchase order.   Standard forms of both documents can be seen by clicking on the highlighted links.  Please keep in mind that the standard form may be customized to better address the project in question. 

Prospective Vendors List

The North Central Regional Planning Commission maintains a list of vendors it has contacted in the past by category (e.g., Fire, Law Enforcement, Medical, etc.).  If you wish to make sure your name is on that list, please E-mail and provide the following details.

  1. Contact name
  2. Business name
  3. Business address
  4. Business telephone number
  5. Contact and/or Business E-mail address
  6. Category of products or services provided

We will then make sure you are added to our list of vendors.

Bid Openings and Announced Bid Awards

A list of all bidders and their respective bids will be posted in most cases; the day after the announced bid opening on this site.  The low vendor shall not be construed as meeting all specifications set out in the Request at the bid disclosure. This information will remain posted for approximately one (1) week or until either the Contract or Purchase Order has been accepted by the vendor providing the lowest and/or best bid that meets the specifications for the product or services requested.


NW FY18- HFD/ECFD GPS Awareness/Disaster Response Operations Training    (click here for results)


Multi Region Homeland Security Council Projects

Nothing at this time

Northeast Kansas Regional Homeland Security Council

Nothing at this time

North Central Kansas Regional Homeland Security Council

Nothing at this time

Northwest Kansas Regional Homeland Security Council

Nothing at this time

South Central Kansas Regional Homeland Security Council

Request for Proposals

Sealed Proposals for a three day Region III EMS and Disaster Management Support Unit full-scale exercise as described in the request for proposal form will be received by the North Central Regional Planning Commission, 109 N Mill, PO Box 565, Beloit, Ks. 67420 until 10:00 AM Central Time, Friday, May 3, 2019, at which time they will be publicly read aloud at the same address. A copy of the proposal instructions for vendors can be accessed by clicking on the highlighted link. Questions can be directed to  Estimated project value is expected to exceed $25,000. 


 Questions and answers  (posted 4/11/19)

Posted: April 3, 2019

Project: SC17 MERGe & Region III EMS Training

Southwest Kansas Regional Homeland Security Council

Nothing at this time

Southeast Kansas Regional Homeland Security Council

Nothing at this time